Essential Business Documents for Solopreneurs Hiring Their First Employee

As a solopreneur, your first hire marks a significant milestone—but it also introduces new legal responsibilities. Before you onboard that first employee, make sure you have the right documents in place to protect your business and set clear expectations. This post outlines the must‑have documents for solopreneurs.

Key documents for your first hire

1. Non‑Disclosure Agreement (NDA). Protect your business ideas and client lists by having new hires sign an NDA. Our Business Docs library provides NDAs and other contracts customized to your needs.

2. Offer letter and employment agreement. Use a state‑specific offer letter that outlines role, salary, start date and at‑will language. A simple employment agreement clarifies duties, compensation and policies.

3. Starter employee handbook. Even with one employee, a concise handbook establishes policies for time off, conduct and confidentiality. Our handbook tool generates easy‑to‑understand policies tailored to your state.

4. Independent‑contractor or service agreement. If you engage freelancers or contractors, a written contract specifies deliverables, payment terms and intellectual property ownership.

5. Tax and payroll documents. Ensure you have an EIN, register with state tax agencies and prepare Form W‑4 and I‑9 documents.

Next steps

Hiring your first employee should be exciting—not stressful. NOLA HR Group offers a Solopreneur Starter Package that includes NDAs, independent‑contractor agreements, a simple offer letter and a starter handbook, plus a consultation to guide you through compliance. Reach out today to prepare for your first hire and set your business up for success.